In order to hire the hall you have booked you must confirm that you have read and agree to the following:-

•  Public Liability Insurance and Property Insurance

Casual Users are users that use one of the halls less than 12 times a year. Individual casual users are covered by Bellingen Shire Council’s public liability insurance policy. Sporting clubs, associations, corporations or incorporated bodies are responsible for their own public liability insurance and must provide a certificate of insurance prior to the event. Personal property of users and their guests are not covered by any insurance.

• Damage, Cleaning and Rubbish

Users of the hall are liable for any damage they or their party cause. Users are also responsible to undertake or pay for cleaning beyond normal usage. Users are responsible to remove their rubbish. If the hall is being hired for a function (e.g. party, concert, event) then a refundable damage bond of $100 and a non-refundable cleaning fee of $70 is required to be paid prior to the hire date. If there is no damage then the bond will be refunded.

• Advertising Notices

Only activities conducted in the halls are to be displayed on the doors (maximum A4 size) and any display material is to be removed after the event.

• Hall Access

The key to the assigned hall is in a key safe box at the front door of the hall. The code to access the key box will be provided just prior to the event. At the conclusion of their event, users are to return the key to the safe box and then scramble the dials to prevent unauthorised access. Lost keys will incur an at-cost replacement fee. 

Please text the booking officer 24 hours before the event for the access code. You will receive emails confirming your booking from the bookings officer once you book or make a booking enquiry.

• Set Up and Pack Up Time

Casual Users are to include any time they need to set up and pack up for their event in their booking request.

• Payments and Cancellation

An invoice will be issued by the hall committee. Payments are to be made by direct deposit (Name of Account: Urunga Senior Citizens Centre Management, BSB: 533 000, Account: 32826975). A non-refundable booking fee is charged when booking. Full cost of the booking is to be paid within 7 days of the invoice (or upon booking if made within 7 days of the event). If the hirer subsequently cancels the booking then the following scale applies:

• If cancelled with more than 1 week’s notice from the event date then 10% is forfeited.
• If cancelled between 1 week and 48 hours of the event date then 50% is forfeited.
• If cancelled inside 48 hours of the event date then the full fee is forfeited.